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University of Colorado faculty and staff can select a preferred first name within the employee portal. A preferred first name is the name you use that differs from your legal name.

���� When will I see my updated preferred first name in Boulder Systems?

• It may take up to 48 hours for your preferred name to update in the Boulder systems listed above

For questions or help, contact the Information Technology Service Center at oithelp@colorado.edu��or 303-735-4357.

How to Designate a Preferred First Name

• I have never designated a preferred first name and want to.
  • Step 1: Designate��your preferred first name in the MyCUinfo portal.
    • Go to the
    • From the��CU Resources��drop-down menu, select��My Info and Pay.
    • Click the��My Info��tile.
    • Click on the "Name" tab��along the left-hand side. A form will populate.
    • Enter the preferred name at��Preferred First Name.
    • Select��Save.
    • You should receive an email confirmation it is complete.
  • Step 2: Select how you want your preferred first name to appear in IdentiKey Manager.
    • Go to .
    • Select��Choose My Display Name from the Settings box.
    • Login with your identiKey.
    • Select how you want your name to appear from the drop-down menu.
    • Click Save.
• I was/am a student and have designated a preferred first name in Campus Solutions.
  • Step 1: Verify/update your preferred first��name in campus solutions.
    • Log in to��.
    • Select your profile at the top right.
    • Select “Account Settings,” then “Profile and Privacy.”
    • In the pop-up menu, select "Names."
    • Select "Preferred" to expand that panel.
    • Follow the steps on the page to add, edit or delete that information.
    • If you haven't set a preferred name, select "Add a new name"; if you have set one, select "Edit"��to modify it or "Delete"��to remove it.
  • Step 2: Select how you want your preferred first name to appear in IdentiKey Manager
    • Go to .
    • Select��Choose My Display Name from the Settings box.
    • Login with your identiKey.
    • Select how you want your name to appear from the drop-down menu.
    • Click Save.
• I am an employee and already have a preferred first name in use.
  • Step 1: Verify your first preferred name in the MyCUinfo portal.-=
    • Go to the
    • From the��CU Resources��drop-down menu, select��My Info and Pay.
    • Click the��My Info��tile.
    • Click on the "Name" tab along the left-hand side. A form will populate.
    • Enter the preferred name at��Preferred First Name.
    • Select��Save.
  • Step 2: Select how you want your preferred first name to appear in IdentiKey Manager.
    • Go to .
    • Select��Choose My Display Name from the Settings box.
    • Login with your identiKey.
    • Select how you want your name to appear from the drop-down menu.
    • Click Save.
• I am a faculty member or advisor and would like to change my preferred first name.
  • ����������ý�Ļ���Ʒ the Register's Office Faculty & Staff Records page for instructions.��

There are four main steps to go through when legally changing your name:

Step 1: Submit Name Change Form and Support Documents

1. Complete the
2. Attach receipt or proof of legal name change from the Social Security Administration office (SSA).
3. Send to hrmail@colorado.edu��(Contact HR: 303-492-6475)

Submitting this form changes the legal name in the following places:

• HCM (HR information system)
• MyCUinfo Portal
• Google Suite
• ServiceNow, OIT’s primary service management tool
• Phone Directory (Cisco Call Manager)
• Canvas
• Zoom
• Cornerstone
• Concur Travel and Expense
• SkillSoft
• CU Market Place

In addition, the following offices receive a copy to update their records:

• Department of Human Resources Personnel Records

Step 2: Choose Display Name

Choose your display name in Identikey Manager – Note: this may take up to 24 hours to become available once the Name Change Form is processed.

1. Log in with your IdentiKey and password to the �� website by selecting Choose My Display Name under the settings box.
2. From the drop-down menu, select the new display name.

Selecting a New Display Name changes:

• Colorado.edu email
• CU People Search
• Microsoft Office 365

Note: This name is displayed in the "From:" line of email messages you send and is a combination of your first and last names. If you wish to use a display name that is not listed, please contact . See the .

Step 3: Additional Name Change Notifications

You will need to notify additional offices that a legal name change has taken place to ensure systems are appropriately updated if you do not see the change automatically occur after a few days:

Benefits Office

Email Employee Services��at benefits@cu.edu to discuss what changes need to be made with benefits providers. Please include your name, employee ID, and contact information.

Student-Facing Systems – Faculty and Advisors, if applicable

Submit an��instructor & advisor preferred/affirmed name update form��to the Office of the Registrar to update your name in Campus Solutions and its downstream systems. The update will occur in the following:

• Buff Portal
• Buff Portal Advising
• ����������ý�Ļ���Ʒ Class Search
• MyCUInfo's Faculty Toolkit tab

Note: If you previously used a preferred name in these systems, then you will need to complete this form to ensure the preferred name matches the new legal name. In most cases, a preferred name in the system facing systems will override the legal name.

Student-Facing Systems – student, if applicable

To update your legal name:

1. Download a��student biodemographic information update form, complete parts I and II, then print and sign it.
2. Take a clear photograph or scan of your signed form and any supporting documentation. (Accepted file types: png, jpg, pdf, tif.)
3. Log in to the Office of the Registrar's��.
4. In the "Comments" field, briefly specify what information you're updating��(e.g., "Updating legal name").
5. Open the document type drop-down and select "Change of Person Record."
6. Click the "Select Documents for Upload" button, locate the image of your form, and click "Open."
7. Confirm that your form uploaded successfully, then upload your supporting documentation.
8. When��finished, click "Submit."

Note: If you previously used a preferred name in these systems, then you will need to complete this form to ensure the preferred name matches the new legal name. In most cases, a preferred name in the system facing systems will override the legal name.

CU System Supported

If you use the following systems, please contact University Information Systems (UIS) at help@cu.edu to ensure your legal name has been updated:

• Concur Travel and Expense
• SkillSoft
• CU Market Place
• Salesforce

Your Individual College, School, Institute or Department

Some areas of campus have their own systems in use. We recommend checking with your college, school, institute or department HR to see if additional steps need to be taken. For example, some colleges manage their own website directory. Your department web administrator would need to make that update.

Step 4: Notify External Service Providers

You will also need to notify the following external service providers:

Retirement Provider(s)

• CU 401 (a) Retirement Plan��
  • Phone:��800-842-2252
  • Hours:��8 a.m. - 10 p.m. (ET) Monday – Friday
• • Phone:��800-759-7372
  • Hours:��7 a.m. - 5:30 p.m. Monday - Thursday (MT) 7 a.m. - 4:30 p.m. Friday (MT)

P-Card or Travel Card

If you have a p-card or travel card and would like a new on with your new legal name, complete the and submit to the Procurement Service Center.