Reporting and Deliverables

Reporting & Deliverables

An award may require various reports on research performance, financial progress, and property acquisitions, as specified in its terms and conditions. Below are the types of reports that may be needed and who is responsible for submitting them.

PI Reports (Progress, Performance or Technical Reports)

The Principal Investigator (PI) is responsible for submitting reports required by the Sponsor thatÌýcover progress on the project research performance, milestone achievements, and new technology or invention developments. These reports may be referred to by the sponsor as:

  • RPPR (Research Performance Progress Report)
  • Technical Report
  • Performance Report
  • Project Report

These reports are considered deliverables under the terms of an award and should be submitted by the sponsor’s deadlines. Due to the variety of Sponsor’s deliverable methods, the Guide to Sponsor Reporting RequirementsÌýwas created to assist with questions regarding CU procedures for report submissions.

Importance

Sponsors expect timely submission of sponsored project reports. Adhering to deadlines ensures compliance and smooth processing of awards.

Responsibilities

OCG Responsibilities:

  1. Track reports submitted in InfoEd.
  2. Ensure reports are kept in InfoEd as official records of the award.

PI Responsibilities:

  1. Submit reports to the sponsor on time.
  2. Provide a copy of the report to OCG.

Late Report Protocol

If You Forget or Are Late:

  • OCG will notify you up to three times about your late report.
  • Each notification has a 3-day response time before the next notification is sent.
  • After three notifications, a hold is placed on all active awards, which means:
    • No No-Cost Extensions (NCEs) will be processed until the report is submitted.
    • No new awards will be processed until the report is submitted.
    • No NDAs or other types of award actions will be completed until the report is submitted.

Chronic Late Reports:

  • A hold will be placed on all active awards and proposals until all late reports are submitted.

Additional Information

  • See the Technical Report Submission Procedural Statement for more details.

Need Help?

OCG’s Compliance team is here to help. Contact us at ocgreports@colorado.edu.

Invention reports may be required in documents separate from the Project/Progress/Technical Report. If an invention report is required, please contact ocgreports@colorado.edu so that OCG may complete and sign the required form.Ìý The PI will only need to advise whether or not there were any inventions. For any other questions regarding deliverables, please emailÌýocgreports@colorado.edu.

Financial Reports

The Research Financial Services in the Campus Controller'sÌýOffice is responsible for the preparation of financial status reports during the project period of performance. Examples of financial reports that may be required are:

  • FFR
  • SF425
  • Quarterly Financial Disclosure
  • Cumulative Invoices

The award terms and conditions detail the reporting specifics that are needed for the financial report submission. Typically the final financial reports are submitted to the sponsor within 90 days of the end of the project period. If you have any questions about the financial reports for your award, contact your Grant Account.

Property Reports

A property report is not required on all awards, but when it is, the following standards apply:

  • The PI and department are responsible for completing the for all awards on which permanent equipment has been acquired.
  • The OCG Compliance Officer is responsible for completing all annual and final property reports that are required by and submitted to the sponsor.
  • If you have questions about whether an annual Government property inventory and report are needed for your award, contact the OCG Compliance Officer. General property questions may also be sent to ocgproperty@colorado.edu.

Record Retention

Research, award, and accounting records must be retained for at least six years after inactivation of the award SpeedType(s).

  • Departments are responsible for the retention of research records, including: Activity Reports, Research Data, Summary Reports, Working Papers, Related Documentation, Laboratory Notebooks/Records, and Technical Reports.
  • The Office of Contracts and Grants is responsible for retaining award records for grants, contracts and awarded proposals. Sponsored Projects Accounting will retain sponsored award financial records.
  • Additional information on the University of Colorado Record Retention policy can be found at the , under . The record retention schedules for the Boulder Campus are also available here.Ìý